How booking your trade fair trip works
No complicated booking forms or surprise hidden fees. Here is our exact 4-step process from your first inquiry to returning home with filled order books.
4 transparent milestones to get you to the expo floor
Every checkpoint is handled by your assigned corporate desk manager with complete documentation and live WhatsApp tracking.
Tell us your plans (2 minutes)
Select your exhibition or sourcing city, dates, team size, and departure city (Mumbai, Delhi, Bengaluru, Ahmedabad, Chennai, or Kolkata). Let us know your preferred rooming configuration and airline preferences.
Receive your itemized quote (Within 4 hours)
We check verified hotels within 15 mins of the venue, hold group flight seats with flexible names, and email you a transparent quote with GST breakdown. Every rupee accounted for: airfare, hotel stay, transfers, and Indian meals.
Zero surprise fuel surcharges, mandatory shopping stops, or hidden hotel resort fees. What you see on your corporate quote is the exact final invoice.
Visa, badges & easy payment
We issue official trade fair visa invitation letters, arrange your VFS biometric appointments, review all paperwork before submission, and pre-register your visitor badges so you bypass the 2-hour queue at the venue gates.
Pay via RTGS / NEFT corporate bank transfer, corporate credit card, or approved 30-day enterprise billing line for established corporate accounts.
Smooth travel with on-ground support
Touch down and step into guaranteed luxury airport coaches. Enjoy express hotel check-in, scheduled venue shuttle rides right to the main exhibition gate, and piping hot Indian vegetarian and Jain dinners waiting for your team every single evening.
Need extra SIM cards, language translators for negotiation sessions, or last-minute freight sampling? Our team is permanently present at the lobby desk.
Dedicated Gate Drop-off & Fast Badge Entry
Authentic Indian & Jain Dinners Nightly
15-Minute Radius Guaranteed Hotel Stays
Our 4 Non-Negotiable Service Guarantees
Designed specifically to address the traditional pain points of Indian business travelers attending mega expos worldwide.
Hotel Proximity Guarantee
We only book verified 4-star and 5-star corporate hotels within 15-20 minutes of the expo grounds. No 2-hour daily traffic jams in unfamiliar cities. You spend your energy negotiating contracts, not sitting in gridlock.
Indian Food Every Night
Authentic Indian vegetarian and Jain dinners prepared by Indian chefs at your hotel or partner restaurant. Full spread with roti, dal, sabzi, rice, and desserts so you feel energized and at home after 18,000 steps on exhibition carpets.
Full GST ITC Compliance
All quotes and invoices carry valid GST details with input tax credit for your accounting team. Seamless B2B reconciliation with detailed HSN breakdown for flights, accommodations, and surface logistics. Zero compliance headaches.
On-Ground Indian Coordinator
English, Hindi, and local language coordinators stationed at the destination during the entire exhibition. Whether you need urgent booth dispatch assistance, local Mandarin-English interpreters, or medical help, our team is right there.
Why 1,400+ Indian exporters avoid booking via generic OTAs
Standard travel portals treat a critical Guangzhou or Frankfurt sourcing trip like a holiday booking. When flights cancel or visas run late delays, call centers provide zero on-ground MICE recovery.
Generic Travel Sites
- Hotels booked 45+ km away from fairground
- No GST input tax invoice on overseas stays
- No trade fair visa invitation facilitation
- Struggling to find pure vegetarian/Jain meals
Holiday Mitra Trade Fair Platform
Holiday Mitra Trade Fair MICE- Pre-blocked hotels within 15 mins of gates
- Full B2B GST ITC credit with tax breakdown
- Official stamped business visa invitations
- Dedicated Indian chef dinners every night
Frequently Asked Questions
Everything your operations and finance teams need to know prior to booking.
No published FAQs yet.
Ready to plan your next trade fair trip?
Send us your team headcount and selected expo. Receive your customized, GST-compliant itinerary and guaranteed hotel inventory within 4 hours.